How to Prepare a Professional PowerPoint Presentation
Sweaty palms. Increased heart rate. Stammering. We all know how nerve-racking presentations can be, especially when you’re presenting in front of a large crowd. So why not make the process a little less stressful? Here are some tips on how to create a professional PowerPoint presentation that will impress your audience.
Know your audience
Before you start preparing your PowerPoint presentation, you need to know who your audience is. Whether it be your coworkers, your boss, or potential clients, it’s always a good idea to tailor your presentation accordingly.
You also need to know how much your audience already knows about the subject you are presenting. If they are new to the topic, you need to describe it in great detail with lots of visual aid to make it easier for them to understand. If your audience is familiar with the topic, there’s no need to bore them with an excessive amount of detail.
Know your objective
If you’ve been asked to do a presentation, it’s always a good idea to find out why you’ve been asked to present. What’s the objective? Is it to get your client to buy something? Is it to explain a certain subject? Is it to train a group of people? Is it simply to inform?
Knowing the reason why you’re presenting will help guide you throughout the entire process. By keeping your objective in mind, you’ll be able to stay on track and drive your point home.
It happens all the time: the projector doesn’t work, the computer freezes, the software bugs. And although you don’t really have any control over these things, you can at least make sure the room you will be presenting in has all the equipment you need.
Best thing to do to avoid complications is to show up early and set everything up in advance so you don’t waste time during your presentation. Plus, it will give you peace of mind, allowing you to focus on the content rather than worrying about technological glitches.
Think about how you want to present your topic. Generally speaking, PowerPoint is the software of choice when it comes to presentations as it provides slides, graphics, special designs, animation, and more. Using PowerPoint will help keep you organized and will help you demonstrate your subject clearly and effectively.
There is another option that is readily available if you don’t own MS PowerPoint. You can just as easily present your topic using a free PDF creator or a reliable PDF editor such as Soda PDF. A PDF creator will allow you to convert an existing file such as a Word document into a professional looking PDF file, whereas a PDF editor will allow you to create your presentation directly within the PDF software.
Soda PDF allows you to add text, change the background color of your pages, insert images, move pages around, edit the font, and much more. Also, if you already have a PDF file you’d like to convert to PowerPoint, Soda makes the conversion fast, easy and accurate.