How to protect and secure legal documents with PDF
With the millions upon millions of legal cases filed each year in the United States alone, it is not only the ethical obligation, but the legal obligation of lawyers to protect their clients’ information. After vast amounts of hours spent by legal professionals resolving cases, the last thing a lawyer should have to deal with is client confidentiality “slip-ups” and security breaches or hacks on classified documents. Soda PDF's state-of-the-art features ensure lawyers will protect and secure legal documents the right way.
All client data should be part of an exhaustive document management system that emphasizes the files and data that are most important to preserve and recover first in the event of a disaster. Highly classified documents are inevitably the target of hacks, and with the amount of time and resources spent per case, securing documents in every way possible is vital.
Soda PDF allows you to restrict access to PDF files by creating passwords and editing specific features in the settings. Using the password protection feature can help minimize the risks of malicious activity from outside sources. Creating a password-protected encryption restricts who can access files, keeping client information secure within those files.
Evidently, the more sophisticated the firm is with its security settings, the less susceptible it is to breaches or tampering. Soda PDF’s 256-bit AES encryption level passwords limit who can view, modify, edit, and print documents.
Lawyers and legal professionals alike have a legal duty to act vigilantly when protecting their clients’ confidentiality and/or data. We’ve all heard of the term “attorney-client privilege” before, but what does it really mean from a legal perspective with respect to securing documents?
Attorney-client privilege is a legal privilege that works to keep communication between an attorney and his or her client secret. It establishes that if an individual chooses to speak to a lawyer in confidentiality, the information shared cannot be disclosed with anyone else. These notions are set in place for situations where it would be deemed dangerous if information shared from a client was not confidential (i.e., an abused spouse who requests advice from counsel).
Upon sharing these types of confidential documents, it is integral that legal professionals examine it for sensitive information. The result of making a simple mistake in leaving classified information disclosed can be disastrous to any case. Properly redacting this information spares lawyers and paralegals from having any confidentiality slip-ups in the case.
Redaction is the process of permanently removing visible text and graphics from a document to limit the likelihood of this happening. With this in mind, Soda PDF has developed a whiteout and redaction tool specifically targeted toward the legal profession so lawyers and paralegals no longer have to waste time on third-party tools.