How to Edit PDF Files Like a Pro
In this day and age, receiving paper documents to review and edit is a rarity, especially in a professional environment. Document sharing is now mostly done electronically, and a secure way of sending a file is by converting it to PDF first.
But how do you review and edit a digital file you’ve just received? The easiest way is to use a PDF application such as Soda PDF that offers state-of-the-art PDF markup tools. Best part is, most basic markup tools are free.
Basic markup refers to the most commonly used annotation tools: highlight, underline and strikethrough. The highlighting and underlining features are normally used when you want an important passage or quote to stand out from your PDF file. For example, if you’re going over a report your boss has just sent you, it might be a good idea to highlight or underline sections that you think require attention or that you might want to circle back to once you’re done reading.
The strikethrough feature is another nifty tool that is mostly used to remove certain passages from a file while still leaving traces of it behind. Let’s say you are reviewing a contract that was sent to you, but you notice something that you don’t think should be included. Simply use the strikethrough tool, which will make it easier for other readers to understand that you wish to remove that specific passage from the document.
The best way to annotate a file is by adding your personal comments to it, just like you would a paper document. Instead of using actual post-it notes, you can use virtual ones.
Soda PDF has a built-in sticky note tool that is very easy to use. You can basically add a sticker note and include your comments anywhere on your file. If it gets too cumbersome, you can temporarily hide the notes so they don’t distract you while you continue reviewing the document.
Using a pencil
The pencil tool is pretty straightforward. Use it just like you would a real pencil. You can write anywhere on your document – all you need is a fairly steady hand. But don’t worry, it’s really not that hard. It just takes some getting used to and you’ll be a pro in no time.
You also have a wide array of colors to choose from, so if you want to handwrite a note and you want to make sure it stands out, you can select a flashy color.
When you’re reviewing a paper document, you often draw arrows to point out certain passages. Why should the way you edit physical documents be any different than electronic documents?
PDF software often come equipped with shapes and arrows you can add to your pages. You can choose from double-arrows, block arrows, stars, ovals, rectangles, and more.
Sure, using real stamps can be fun. Who hasn’t played around with one at one time or another? But let’s be honest, they’re not very popular nowadays – stamps are an archaic way of approving documents.
But what if you could add a stamp of approval (or disapproval, or whatever you wanted) digitally? Good news is, you can! You can use a premade stamp, or you can create a personalized stamp to suit your needs.